Incident & Injury Recording & Reporting

Monitoring of Injuries

As is commonplace in schools, the RFU recommends that any organisation that runs a rugby activity keeps a record of any incidents and/or injuries.

School should carry out a regular injury audits to identify any regular patterns or trends of injuries, inform future risk assessments and make recommendations to improve safety, if appropriate. This record book is not the same as the Statutory Accident Book required under the H&SAW Regulations, although the two can be combined. Any other injuries (such as off-pitch incidents) should be recorded in a school or college’s Accident Book.

Recording Injuries

Schools/colleges should have a policy in place for communicating any injuries with parent/guardian(s) and school medical staff (if relevant) to ensure the appropriate action is taken and record of incident is made to the child’s school/colleges medical record.

Schools/colleges will have their own policy.  However, if there is any suggestion that the injury is not an accident, the RFU recommends records should be kept in case a claim is ever brought against the school, a teacher or referee. Records of injuries to a child should be kept for 15 years.

Incident and Injury Report Form

RFU Reportable Injuries

School and colleges must notify the RFU of all injuries that qualify as a reportable injury event as set out be­low. For more information, please visit the Injury Reporting page.

Reportable Injury Events are defined as:

  • An injury which results in the player being admitted to a hospital (this does not include those that attend an Accident or Emergency Department and are allowed home from there)
  • A death which occurs during or within 6 hours of a game finishing
  • Injuries which occur due to the use of artificial grass pitches or equipment or player clothing, such as sports goggles.


Ensure you are delivering a safe and enjoyable rugby programme and can demonstrate how it is RugbySafe.