Incident & Injury Recording & Reporting

The RFU recommends that all clubs and organisations that run rugby activity keep a record any incidents and injuries both on and off the pitch.

For on the pitch incidents, it is good practice to provide first aiders with a book/form in which to record incidents that required attendance. Clubs should also have a policy in place for communicating any injuries with parent/guardian(s) and school staff (if relevant) to ensure the appropriate action is taken.

For guidance, please refer to the Incident & Injury Report Form

The information recorded on the form can:

  • Help identify injury and incident trends
  • Inform future risk assessments
  • Make recommendations to improve coaching practice and health and safety procedures.

The incident/injury report form is not the same as the Statutory Accident Book required under the Health and Safety at Work Act, although the two can be combined.

If there is any suggestion that the injury is not an accident the RFU recommends that a records is kept. This is in case a claim is ever brought against the club, coach or referee. Records of injuries to a child should be kept for 15 years.

It is essential that any information and all records are stored appropriately and securely.  The RFU’s GDPR toolkit and FAQs provide important guidance on how clubs should do this.

More information on a club’s general Health & Safety requirements including the Health and Safety at Work Act can be found on the RFU’s Health and Safety webpages.

Clubs with employees may be subject to the Reporting of Injuries, Diseases and Dangerous Occurrences Regulations (RIDDOR) 2013. For those there is a legal requirement to report accidents and ill health at work. Information on this is provided by the Health and Safety Executive (HSE).

RFU Reportable Injuries

Clubs must notify the RFU of all injuries that qualify as a reportable injury or event.

This is defined as:

  • An injury which results in the player being admitted to a hospital (this does not include those that attend an Accident or Emergency Department and are allowed home from there)
  • A death which occurs during or within 6 hours of a game finishing
  • An injury that occurs due to the use of artificial grass pitches or equipment or player clothing, such as sports goggles.

For more information, please visit the Injury Reporting.


Ensure you are delivering a safe and enjoyable rugby programme and can demonstrate how it is RugbySafe.